Approval Management System
Automate and manage business processes more efficiently with intelligent workflow automation. Streamline approvals, enforce compliance, and accelerate decision-making across your organization.
Intelligent Workflow Automation
Approval Management System enhances Horizon EBS by enabling users to automate and manage business processes more efficiently and cost effectively. Focus on processes truly enhanced by automation while maintaining complete control.
Does your approval process sit in multiple in-boxes, potentially delaying procurement? Our system automates the workflow, passing work items to the right individuals for approval, ensuring timely processing.
Beyond simple workflow mapping, it begins with business rules underlying your processes, focusing on automating and integrating systems and people through intelligent process automation.
Rule-Based Routing
Automatic routing based on amount, function, or custom business rules
Mobile Approvals
Approve documents anytime, anywhere from your phone or tablet
Full Audit Trail
Complete transparency with tracked approvals and timestamps
Compliance Control
Enforce business rules, policies, and segregation of duties
Configure Workflows
Set up approval flows based on functions, amounts, and business rules
Submit Request
Users submit documents which auto-route to appropriate approvers
Review & Approve
Approvers review and take action via desktop or mobile
Track & Report
Monitor status and generate compliance reports with full audit trail
Key Features
Comprehensive tools designed to streamline your financial operations
Approval Flow Configuration
Set up sophisticated approval workflows based on function, transaction type, amount limits, and custom business rules. Create multi-level approval hierarchies with conditional routing.
Action Management
Define various actions within the system for processing documents. Support for approve, reject, hold, delegate, request clarification, and custom actions.
Approval Dashboard
Centralized dashboard to initiate requests, view pending approvals, track submitted requests, and take quick actions. Real-time visibility into workflow status.
System Integration
Seamlessly integrate with all Horizon EBS modules and external business applications. Unified view of approvals across procurement, finance, HR, and more.
Mobile Approvals
Approve documents on the go with the Horizon mobile app. Receive push notifications, view request details, and take action from your phone or tablet.
Compliance & Control
Enforce compliance with business rules, policies, and procedures. Built-in segregation of duties, preventative controls, and complete audit trail for regulatory requirements.
Key Benefits
Transform your approval processes with intelligent automation that reduces costs, improves efficiency, and maintains complete compliance.
Reduced Costs & Turnaround
Enable departments to significantly reduce processing costs and approval turnaround times.
Efficient Task Management
Manage material requests, purchase orders, sales quotations, payment vouchers, and capital expenditure more efficiently.
Electronic Audit Trail
Eliminate guesswork and uncontrolled paper trails with fully tracked electronic workflows and comprehensive reports.
Improved Communication
Promote process innovation with better communication between departments and stakeholders.
Minimal Training Required
Intuitive interface requires minimum change management and training, improving employee morale.
Performance Measurement
Provides unbiased measurement of process maturity and helps identify improvement opportunities.
Multi-Platform Access
Access approvals from Mobile, Tablet, Browser, or Windows desktop - work from anywhere.
Regulatory Compliance
Conform to legislative requirements with built-in controls and complete documentation.
Empowered Staff
Empower lower level management and staff without sacrificing control over critical processes.
Tailored for Your Industry
Specialized solutions designed to meet the unique challenges of diverse sectors
Seamless Integration
Works perfectly with other Horizon modules for unified business operations
Frequently Asked Questions
Find answers to common questions about Approval Management System
The system supports approval workflows for purchase orders, material requests, sales quotations, payment vouchers, capital expenditure requests, leave applications, expense claims, and any custom document types you define.
Yes, you can configure approval hierarchies based on amount limits, user roles, departments, or any combination of business rules. Each approver can have specific thresholds and conditions.
The Horizon mobile app sends push notifications when approvals are pending. You can view complete document details, attached files, and approval history, then approve, reject, or request clarification directly from your phone.
Yes, the system maintains a complete audit trail including who approved/rejected, when, any comments made, and the full approval chain. This data is available for compliance reporting and audits.
Yes, users can delegate their approval authority to another person for a specified period. The system tracks delegated approvals separately for audit purposes.
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